job title:Remodels Back office / Collections Coordinator
QR Code Link to This Post
**Construction Back Office Assistant / Collections Coordinator**
**Repairs & Remodeling Company – Full Time**
**Fast-Paced Construction Office | Growth Opportunity**
We are a growing repairs and remodeling/general contracting company seeking a highly organized, detail-oriented **Construction Back Office Assistant / Collections Coordinator** to join our team.
This is **not a basic admin position**. The primary focus of this role is **collections and accounts receivable**, ensuring jobs are billed and collected **on time and according to project completion percentages**. We are looking for someone who is proactive, assertive, organized, and comfortable following up consistently to make sure money owed to the company is collected timely.
If you are someone who can stay on top of deadlines, hold others accountable, and keep projects financially organized while also supporting office operations, we would love to hear from you.
### **Primary Responsibilities (Heavy Emphasis on Collections & A/R)**
* **Aggressively track and follow up on collections** to ensure jobs are paid on time
* Monitor project billing and ensure invoices are sent according to **job completion percentages**
* Follow up with customers, vendors, insurance contacts, and project stakeholders regarding outstanding balances
* Maintain accurate records of **paid, pending, and overdue invoices**
* Work closely with project managers to ensure billing aligns with completed work
* Escalate collection concerns and payment delays as needed
* Keep leadership updated on collection status and aging receivables
* Maintain organized construction files, invoices, change orders, and project documentation
*Coordinate with accounting to ensure Invoices and change orders are updated as needed
* Support office operations and communication between office staff, field teams, subcontractors, vendors, and leadership
* Assist with tracking PTO coordination, onboarding paperwork, HR support, and administrative compliance
* Help ensure job files are complete, accurate, and audit-ready
* Coordinate schedules, follow-ups, and internal communication as needed
* Support day-to-day operational tasks in a fast-paced construction environment
### **Who We Are Looking For**
The ideal candidate is:
✔ Highly organized and detail-oriented
✔ Strong with **collections and follow-up** (this is a MUST)
✔ Comfortable holding people accountable professionally
✔ Able to multitask in a fast-paced environment
✔ Strong with deadlines and documentation
✔ Excellent communicator via phone, email, and text
✔ Comfortable working with construction-related paperwork and project timelines
✔ Proactive, resourceful, and solution-oriented
### **Preferred Experience**
* Construction, restoration, remodeling, or general contracting office experience preferred
* Accounts receivable and **collections experience strongly preferred**
* Bilingual is a plus (Spanish)
* Strong computer and organizational skills required
### **Why Join Us?**
We are a growing company with opportunity for long-term growth. We value accountability, teamwork, organization, and people who take ownership of their role.
**To Apply:**
Please send your resume along with a brief message explaining your experience with collections, construction administration, and why you think you would be a good fit.
---
## **⭐ What We’re Looking For**
- Experience in **claims administration, insurance, restoration, or construction**
- Strong attention to detail and accuracy
- Comfortable calling adjusters and clients
- Ability to stay organized and manage multiple files at once
- Tech‑savvy
- Bilingual (English/Spanish) is a plus
- Reliable transportation and consistent attendance
---
## **⭐ What We Offer**
- Competitive pay
- Supportive team and clear processes
- Growth opportunities as we expand
- Stable, long‑term position with consistent workflow
---
## **📩 How to Apply**
Reply with:
- Your name
- Phone number
- Resume or brief work history
- Earliest start date
Drug Free Workplace, testing paid by us
Principals only. Recruiters, please don't contact this job poster.