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Assistant Administrative/Secretarial (Lake Worth Beach)
Awnings Contractors & Designers
compensation:
Pay: $18.00 - $22.00 per hour
employment type:
full-time
experience level:
mid level
job title:
Administrative Assistant/Secretary
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Responsibilities
• Manage calendars and schedule appointments for executives and team members.
• Answer and direct phone calls using professional phone etiquette.
• Provide customer support by addressing inquiries and resolving issues efficiently.
• Maintain organized filing systems for both physical and electronic documents.
• Type correspondence, reports, and other documents as needed.
• Assist in administrative tasks such as data entry, record keeping, and office organization.
• Support personal assistant duties as required, including travel arrangements and meeting coordination.
• Collaborate with team members to ensure smooth office operations.
• Create and follow up on proposals.
• Order and follow up on materials and services
• Prepare and coordinate all permitting and inspections.
• Update multiple city license renewal; vehicle registrations, etc.
Skills
• Strong calendar management skills to prioritize appointments effectively.
• Proficient in using phone systems with excellent phone etiquette.
• Ability to type efficiently with a high level of accuracy.
• Experience in customer support with a focus on client satisfaction.
• Exceptional time management skills to handle multiple tasks under tight deadlines.
• Detail-oriented with strong organizational skills for maintaining files and records.
• Previous experience in an administrative role is a plus.
• Ability to work independently as well as part of a team.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office ( Word, Excel and Outlook).
• Experience with Quick Books in very important.
• Ability to multitask and prioritize tasks effectively.
• Strong organizational skills with attention to detail.
Benefits:
• Competitive salary based on experience.
• Aflac options.
• Paid holidays (after 90 days probationary period).
• Paid vacation (after 1 year of employment).
Requirements:
• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Experience working with phone systems required.
• Will be required to operate office equipment. (Computer, printer, scanner, telephone, etc).
• Construction knowledge is a plus.
• Ability to read blueprints/product specification is a plus.
• Experience in an administrative support role preferred.
• Proven experience as a Permit Expediter in the construction industry, with knowledge of permitting processes in multiple cities in Florida.
Job Type: Full-time
Salary: $18.00 - $22.00 per hour
Schedule:
• Monday to Friday.
• 8 hour shift
• Day shift
Ability to commute/relocate:
• Lake Worth Beach, FL 33460: Reliably commute or planning to relocate before starting work (Required).
Application Question(s):
• Shift hours 7:00 am-3:30pm
Education:
• Associate (Preferred).
Experience:
• QuickBooks (Required).
• Customer service (Required).
• permitting (Preferred).
• Computer skills (Required).
• 2 years (Required).
License/Certification:
• Certified Notary Public (Preferred).
Language:
• English (Required)
If you are a motivated individual with excellent organizational skills and experience working with phone systems, we encourage you to apply for this exciting opportunity.
Job Type: Full-time
Schedule:
• 8 hour shift
Experience:
• QuickBooks Online: 1 year (Required)
• Construction Permit submission and tracking: 1 year (Preferred)
- OK for recruiters to contact this job poster.