This position is offered to a motivated individual with Interior Design background (preferred) who is willing to learn several tasks related to the interior design industry. This job opportunity provides exposure to different industry standards and tasks in Miami Gardens, FL.
The responsibilities of the office assistant are to work closely with the Sales Associate, Managers, Clients, Vendors, and Shipping Agents to ensure that all operations are processed smoothly.
Manage communication of information in and out of the office; type out correspondence letters, emails, memos, etc. (paper and electronic); prepare outgoing mail and packages for executives
Managing filing system.
Provides information to customers by answering questions and requests.
Support office staff and executives with general operational tasks; perform general accounting and bookkeeping duties.
Updating paperwork, maintaining documents and word processing.
Helping organize and maintain office common areas.
Maintaining office supply inventory.
Creating, maintaining, and entering information into databases.
Weekly newsletter and marketing materials.
Follow up on shipments and deliveries, and ensure all required paperwork is submitted to shipping agents on time.
Assist in preparation of presentation materials, maintains social media accounts.
Maintains workflow by studying methods; implementing cost reductions; and developing reporting procedures.
Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
Suggest changes to office task workflow to improve efficiency.
Assist at trade shows and networking events.
The right candidate MUST be/have:
Total of 3 years of experience in working as an assistant or similar position with designer/ architect/construction/door or furniture company or similar business preferred.
Speak and write EXCELLENT English
Expertise in multiple social media platforms
Reliable and consistent
Solid customer service skills
Able to perform office, phone, and computer tasks
A positive and helpful mindset regarding the position, clients, and the business
Able to multi-task
Accuracy and attention to detail
MUST BE PROFICIENT in Mac (Outlook, Word, Excel)
If you believe you have what it takes please send the following to the email address above:
- Contact info
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