We are seeking a motivated and organized Environmental Department Administrative Assistant to support our engineering and environmental consulting team. The ideal candidate will be responsible for providing administrative support, coordinating daily office activities, communicating with clients, and assisting engineers with project-related tasks.
Primary Responsibilities
Answer incoming phone calls and respond to client inquiries professionally.
Prepare proposals and assist with proposal tracking.
Schedule site inspections and coordinate with clients and field personnel.
Prepare draft worksheets, forms, and project documentation for engineer review.
Conduct basic research for environmental projects, including property records, regulatory databases, maps, and historical information.
Assist engineers with day-to-day office and administrative requirements.
Monitor project deadlines and help ensure timely completion of administrative tasks.
Perform general office duties, including filing, scanning, data entry, and document preparation.
Qualifications
High school diploma required; Associate's degree or Bachelor's degree preferred.
Previous administrative or office experience is a MUST.
Strong organizational and multitasking skills.
Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
Ability to read and interpret maps and conduct online research.
Excellent written and verbal communication skills.
Fluency in English is required.
Bilingual (English/Spanish) is a strong plus.
Ability to work independently, prioritize multiple tasks, and maintain attention to detail.
Professional attitude and excellent customer service skills.
Qualifications:
2+ years of experience in a reception position
Excellent phone manner and communication skills
Presents impeccably well
Strong organizational and multitasking skills
FULL TIME POSITION : 8-5 PM
Principals only. Recruiters, please don't contact this job poster.