Preparing financial statements, reports, memos, invoices letters, and other documents.
Answering phones and routing calls to the correct person or taking messages.
Handling basic bookkeeping tasks.
Filing and retrieving corporate records, documents, and reports.
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
Helping prepare for meetings.
Accurately recording minutes from meetings.
Using various software, including word processing, spreadsheets, databases, and presentation software.
Reading and analyzing incoming memos, submissions, and distributing them as needed.
Making travel arrangements for executives.
Performing office duties that include ordering supplies, tracking staff attendance and managing a records database
Experience as a virtual assistant.
Opening, sorting and distributing incoming faxes, emails, and other correspondence.
Provide general administrative support.
Manage bills and other accounts payable
Review and help with accounts receivable
Request vendor RFPs and conduct rate and cost negotiations
Chief of Staff / Executive SecretaryRequirements:
Proven experience as an executive assistant or other relevant administrative support experience.
In-depth understanding of entire MS Office suite.
High school diploma / College preferred
Ability to organize a daily workload by priorities.
Must be able to meet deadlines in a fast-paced quickly changing environment.
A proactive approach to problem-solving with strong decision-making skills.
Professional level verbal and written communications skills.
Job Types: Full-time, Contract
Principals only. Recruiters, please don't contact this job poster.
do NOT contact us with unsolicited services or offers