Black and White Services, Corp

compensation: in the interview

employment type: full-time

job title: Office Assistant

internship

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Job Summary:
We are looking for a bilingual (English/Spanish) Office Assistant to support customer service, estimating, invoicing, and administrative processes in our construction company. This role requires someone who is highly organized, proactive, and comfortable working with digital tools such as QuickBooks and Microsoft Office.
Customer Service Responsibilities:
Review and respond to emails, calls, and messages from prospective, new, and existing customers.
Assist with customer support inquiries and deliver a positive service experience.
Coordinate closely with clients and the estimator to ensure all requirements are met and estimates are completed without delays.
Prepare estimates using QuickBooks.
Create quotes in various formats as needed by the client.
Track and follow up on estimates sent to clients.
Issue and manage customer invoices.
Monitor pending estimates and invoices.
Schedule projects in collaboration with the Purchasing Department.
Generate a weekly job calendar with scheduled projects.
Follow up on residential and commercial projects, maintaining communication with the appropriate contacts.
Collaborate with the Accounting Department for follow-up on accounts receivable.
Receive and record customer payments in QuickBooks.
Promote showroom materials and manage customer follow-up.
👩‍💼 Owner’s Assistant Tasks:
Monitor and respond to the owner's email, calls, and messages.
Handle personal requests such as invoice payments, recurring payments, and permit tracking.
Skills & Requirements:
• Quick learner with a proactive mindset and strong organizational skills
• Ability to adapt quickly to shifting priorities and multitask effectively
• Experience with QuickBooks (strongly preferred)
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Bilingual fluency in English and Spanish (verbal and written)
• Positive attitude, strong communication skills, and a solutions-oriented approach
• Prior administrative experience — ideally in a construction or job site environment

Principals only. Recruiters, please don't contact this job poster.

post id: 7901492896

posted: 2025-12-10 12:47

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Office Assistant- bilingual (English/Spanish) (DORAL-Miami)

Black and White Services, Corp