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Executive Personal Assistant (Coral Gables)

compensation: $50,000 salary
employment type: full-time

Executive Personal Assistant


JOB DESCRIPTION:

Assistant to Chief Executive Assistant (C.E.A)
Assist all family members and guests with various tasks
Ability to review and understand various types of legal documents, real estate contracts, etc.
Organize desk, filing, create systems to ensure smooth operations etc.
Track and update multiple calendars
Create manuals, spreadsheets, inventory lists and update/track on a daily or weekly basis
Receive packages, open packages, and distribute to necessary individuals
List management
Correspond with employees about projects and follow up
Research on web for purchases and information on various topics (i.e. shed sizes or event information)
Communicate via email and telephone; generating and responding in conversations
Book travel and transportation for C.E.A personally
Run errands – gas, food and shopping
Book transportation, restaurant reservations, and schedule appointments
Provide errand services and information services
Travel domestically and internationally
Manage household, household tasks and staff
Some clerical/administrative duties
Proactively manage various duties as assigned, and multitask effectively to ensure smooth operations

Qualities and Skills:
- Computer skills (typing, Microsoft Office)
- Self-motivated with positive, can-do attitude
- Assertive, thick-skin, professional, and NOT combative
- Critical thinker; uses logic, common sense, and good judgement in reasoning, identifying problems, finding solutions and making decisions
- Detail oriented; diligent, thorough, meticulous
- Team player; willing to help whenever as needed
- Adaptable
- Resourceful; does not take “no” for an answer
- Organizational skills
- Strong communication skills (written and verbal)
- Hospitable/service oriented
- Active-listener and learner; constantly observing and giving full attention
- Aware of surroundings and social perspectives while being non-judgmental
- Complex problem solver
- Time management skills
- Thrive under pressure and dynamic, fast-paced environments
- Integrity and uses1discretion
- Pet friendly

Preferred but not required:
- Bilingual (English and Spanish)
- Personal assistance experience
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 7018014818

posted:

updated:

best of [?]