We are seeking an Office Assistant to greet customers, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system.
The position requires a great degree of planning and organization.
DUTIES & RESPONSIBILITIES: Responsibilities include, but are not limited to:
• Presents a professional and welcoming image of the company.
• Answer inbound call and questions, take messages. Channel the call to the right team.
• Help managing/printing/filing documentation for orders.
• Reach out outbound transportation to schedule pickup times.
• Review mail and orders and process as needed.
• Support the office staff as needed
• Support Admins with some administrative tasks
• Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries to the appropriate department.
• Sorts incoming mail and delivers to appropriate department or individual; processes outgoing mail.
• Maintains inventory;
• Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment.
• Oversees and maintains reception area in a neat and orderly condition at all times.
• Other duties as assigned.
PROFESSIONAL COMPETENCIES QUALIFICATIONS:
• High School diploma. Associates degree preferred
• 2+ years of administrative or clerical experience.
• Excellent communication and interpersonal skills.
• Able to multitask, prioritize, and manage time efficiently
• Ability to promote a positive image of the company.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced environment.
• Basic understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Office and QuickBooks software.
• Fluent in English and Spanish
• Physically capable of lifting, flexing, bending, and climbing as necessary to carry out responsibilities.
• This is a Part-time position days and hours of work are Monday through Friday 9:00AM to 2:00PM
• Pay Type Hourly. Apply Now - Hollywood, FL, USA
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